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Job Postings

ADMINISTRATIVE ASSISTANT


Position:
Tested

Position Code:
6800

Reference Number:
219848-1

Division:
City of New Haven

Date Posted:
9/6/2021

Job Posting:

Posting Expires:
9/24/2021

Position Location:
CITY WIDE


Position Description:

This position is responsible for providing administrative support in the operation of an office or department. Through skilled clerical, secretarial, and administrative work, incumbent supports directors, managers and other department employees in a variety of administrative or program assignments. Work typically includes reception; utilizing computers to enter/maintain data, produce correspondence or other materials, and process electronic or paper forms/information; and record keeping. Work performed requires a high degree of accuracy, the ability to meet time schedules and/or deadlines and, at times, the responsibility to maintain confidential/sensitive information.

APPLICANTS OF PREVIOUS ADMINISTRATIVE ASSISTANT POSTINGS MUST RE-APPLY IF INTERESTED IN THIS OPPORTUNITY



Job Prerequisites:

MINIMUM REQUIREMENTS include:

Graduation from a high school, supplemented by college level courses in public or business administration; and at least 2 years of experience with administrative work such as described in the duties of this position, or any equivalent combination of training and experience which provides the necessary knowledge, abilities and skills as stated in the job description, including but not limited to: Considerable knowledge of modern office systems, practices and procedures. Computer literacy skills, including knowledge of Microsoft Office Suite programs, primarily MSWord MSExcel, and Outlook. Considerable knowledge of business English, spelling and arithmetic. Ability to maintain record systems and to assemble and prepare reports from such records. Ability to research, assimilate data and present findings orally and in readable narrative form when necessary. Ability to be professional, polite, attentive and accurate. Ability to be organized, manage time to meet deadlines, anticipate needs, be detail oriented and resourceful. 

See job posting and description for all requirements.


Application Procedure:

INSTRUCTIONS:

In order to be considered for this title, you must apply during the posting period via the online application portal. 

1) Go to https://newhavenct.munisselfservice.com/

2) Click on the “Employment Opportunities” link in the right margin (or found under “Expand Menu” if on a handheld device) and follow all instructions provided on that page. You will need a valid, working email address to apply. 

Those persons meeting minimum requirements will be invited to participate in a Civil Service exam process at a later date.

Applications for this position only accepted online at https://newhavenct.munisselfservice.com/ . 

Please note that our method of communication with applicants is by email. In the application process, please provide us with a valid email address, and ensure you monitor your email, including spam or junk, for correspondence from our department. 

If you experience technical difficulties in the online application process, please contact our office at 203-946-8252 or email NHJobs@newhavenct.gov.


Compensation:

SALARY: $43,085 annualized

LOCAL 884, RANGE 9 

This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees. 

Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening, (3) registration in the New Haven COVID Vaccination/Testing portal and providing proof of full vaccination as per the Mandatory COVID Vaccination/Testing Policy (available to review at www.newhavenct.gov/gov/depts/hr/default.htm ), and (4) a 120-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment. 

Current Bargaining Union Contract contains information on union membership, employee benefits, seniority, pensions, and more. It can be reviewed at https://www.newhavenct.gov/gov/depts/hr/city_employees/city_bargaining_union_contracts.htm


Job Type:
Full Time

Pay Type:
Salary

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